Job Details

U.S. Facilities, Inc., a consolidated facility management/infrastructure service organization, is seeking a Special Projects Administrator to work at our client site in Suffolk, Virginia. This is to be accomplished on a routine basis as outlined in the following responsibilities:

• Develop and provide project administrative reports to the Project Administrator and client.

• Develops complete (ready for agency procurement) scope of work, plan, specification, and construction schedule packages for Operation Projects.
• Work with End Users on developing Administrative Service Division Contracts.
• Prepare Estimates in excel for Administrative Service Division and Construction Division Contracts.
• Coordinate with applicable parties to ensure that advertisement package complies with all applicable standards.
• Must have experience in contract development and delivery. Coordinate project planning, establish work plans and critical target dates, provide guidance to team members, and prepare final contract packages for review and award.
• Manage contract development project bid proposals and cost estimates.

• Provide technical support to Engineers and/or Technicians.
• Must have strong skills and experience interpreting plans and contracts. Experience conducting constructability reviews.
• Provide routine schedule and expenditure reports.
• Provides job status information to the Project Administrator and client.
• Strong communication skills; able to conduct monthly project progress meetings.
• Assist in the development and administration of operating policies.
• Review and interpret applicable local, state, and federal regulations, coordinates compliance with applicable rules, regulations, and policies.
• Monitor and coordinate accounting activities as appropriate and prepare internal reports for management; participate in budget planning and management, as required; may coordinate and administer the purchasing of supplies and/or equipment.
• May assist in or contribute to the planning, coordination, development, and implementation of long-range goals and objectives.
• Respond to internal inquiries regarding administrative policies, procedures, and practices; typically for evaluating applicability of special projects requests.
• Plan and coordinate complex administrative assignments and special projects within and/or across departments; gather, organize, and assess information, develop, and prepare recommendations.

• Any other duties as assigned by a supervisor and/or USF Senior Project Manager.

• BS degree in Civil Engineering, Project Management and/or 10 years of practical, related experience

• 10 years of relevant experience (desired)
• Knowledge of Hampton Roads highway infrastructure strongly desired
• Strong computer skills and the ability to learn VDOT based computer systems.
• PMP Certification or knowledge of PMP PMBOK Methodology

• A fingerprint based Criminal History Records Check (CHRC) will be conducted prior to employment.
• Drug Screening will be conducted prior to employment.
• 18 years of age or older
• Virginia Driver's License in good standing

• $40.86 - $48.08/hourly

• Vacation
• Sick
• Paid Holidays
• 401-K

• Business hours, controlled environment
• 90-day probationary period required
• Primarily indoor work required but some outdoor work may be necessary.