Job Details

Assistant Director of Events and Conference Services

Old Dominion University Norfolk, VA Full-time Business Administration

Job Title: Assistant Director of Events and Conference Services

Department: ASST VP FOR UNIV AUX SERV

Position Number: FP627A

Location: Norfolk, VA

Under the direction of the Assistant Vice President of Campus Life Services (CLS), the Associate Director is responsible for strategic planning, budget management, creating and maintaining fee schedules, coordinating day‑to‑day logistical operations that support special projects and programs, overseeing conferences and special events, directing internal and external marketing and rental of facilities to drive sales, and maintaining CLS conference services website and software systems. Responsibilities also include hiring, training, supervising, and evaluating both full‑time and part‑time student staff that support special events and conference services. In addition, this position will also be accountable for scheduling complex events throughout campus, maintaining contracts, and acting as the liaison with Webb Student Center scheduling office as well as Facility Management to ensure all events have been properly scheduled and all permits are filed correctly.

Position Type: Full Time

Type of Recruitment: General Public

Minimum Qualifications

• Master's degree in business or related field required.
• Considerable knowledge of event management/facilities operation to including scheduling, logistical management, and customer service.
• Considerable knowledgeable of contract management, business office operations, project management, financial management.
• Prior working knowledge of best practices and trends in higher education leadership and administration.
• Excellent oral and written communication skills.
• Excellent organizational and time management skills to prioritize and handle multiple projects with coinciding deadlines.
• Effective leadership skills.
• Proficient skill in MS Word, PowerPoint, Excel, desktop publishing.
• Demonstrated ability to be innovative.
• Demonstrated ability to work independently and collaboratively within a complex network of relationships with multiple partners on and off‑campus.
• Prior working experience in event management/facilities operations including scheduling, logistical management, and customer service.
• Prior working experience developing effective partnerships and working in a collaborative manner.

Preferred Qualifications

Conditions of Employment

Job Open Date: 12/10/2025

Open Until Filled: No

Application Review Date: 12/17/2025

Job Close Date: 12/16/2025

Special Instructions to Applicants / Additional Materials Required: Please attach resume and cover letter to application.

Criminal Background Check: The final candidate is required to complete a criminal history check.

Department Information:

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request: If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)###-####.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.

ODU Statement

Old Dominion University, located in Norfolk, is Virginia's forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia's economy.

Applicant Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents: Supplemental Questions

Required fields are indicated with an asterisk (*).