Job Details

Payroll Specialist

This position performs technical work in the preparation and processing of payroll in accordance with School Board, Commonwealth of Virginia and Federal payroll related laws, policies, regulations and other authoritative pronouncements.

Essential Job Functions:

• Performs technical work in the processing of payroll.
• Reviews and verifies general ledger codes for employee groups.
• Maintains and updates employee payroll files.
• Researches and resolves discrepancies as necessary.
• Performs tasks to establish and maintain employee payroll records.
• Audits timekeeping records for compliance with established standards.
• Enters a variety of information into the payroll system.
• Maintains changes in pay and tax status.
• Computes wage and overtime payments.
• Calculates and records payroll deductions.
• Provides technical/functional support for Human Resources and Payroll system.
• Assists with duties related to accuracy and disposition of employee deductions, voluntary and involuntary, compliance with IRS, state, and other legislative actions.
• Performs duties related to balancing earnings and deduction totals; calculate and prepare general ledger entries; verify system generated reports such as registers; determine, research, and correct balancing and reporting problems.
• Assists in balancing and updating year-to-date employee records.
• Assists with processing annual W-2 forms.
• Assists in preparing check requests and submit to accounts payable.
• Assists in training payroll staff and other division employees in payroll policies and procedures.
• Checks and reviews a variety of data for accuracy and completeness.
• Provides support to general accounting functions; inputs and retrieves data and produces spreadsheets and reports.
• Receives and responds to inquiries from employees, co-workers, and various departments.
• Assists Humans Resources and Risk Management departments in providing employee orientations.
• Performs other related duties as required/assigned.

Minimum Qualifications:

• Two years of experience in the payroll function.
• An Associate's Degree in Accounting or related field or professional payroll certification (FPP or CPP) is preferred.
• Experience with integrated HRPR systems is preferred.

Knowledge, Skills, and Abilities:

• Knowledge of accounting principles and practices.
• Knowledge of federal, state, and local laws and regulations pertaining to payroll accounting.
• Skill in researching, collecting, organizing, and analyzing data.
• Skill in preparing basic fiscal reports.
• Skill in working with Microsoft Word, Excel, Access, and PowerPoint.
• Ability to follow oral and written directions.
• Ability to present ideas effectively, either orally or in written form.
• Ability to establish and maintain effective working relationships with associates, school officials, and the general public.

Working Conditions & Physical Requirements:

• The work environment is primarily inside, where the noise and temperature levels are moderate; the worker is not subject to adverse environmental conditions.
• This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
• Work requires stooping, kneeling, crouching, reaching, pulling, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work; the worker is not subject to adverse environmental conditions.