Job Details

Salary: $0.00 Semi-Monthly
Location : Hampton, VA 23668
Job Type: Full-Time
Department: Administrative Svs/Student Affairs
Opening Date: 04/06/2026

Description
The Executive Assistant provides high-level administrative and operational support to the Vice President for Student Success and Enrollment Management. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced higher education environment. The Executive Assistant serves as a key liaison between the Vice President's office and internal and external stakeholders, ensuring efficient communication and coordination of activities that support student success and enrollment initiatives.

Examples of Duties

• Manage the Vice President's complex calendar, including scheduling meetings, events, and travel arrangements.
• Prepare briefing materials, reports, presentations, and correspondence.
• Coordinate and prioritize incoming requests, ensuring timely follow-up and resolution.
• Serve as the primary point of contact for the Vice President's office.
• Facilitate communication between the Vice President and university leadership, faculty, staff, students, and external partners.
• Draft, edit, and proofread communications on behalf of the Vice President.
• Coordinate meetings, including agendas, minutes, and follow-up actions.
• Support planning and execution of strategic initiatives related to student success and enrollment management.
• Maintain confidential files and records with a high level of accuracy and discretion.
• Monitor budgets, process invoices, and track expenditures as needed.
• Assist with data collection and reporting for enrollment and student success metrics.
• Coordinate special projects, committees, and task forces led by the Vice President.
• Assist in planning and executing events such as orientations, recruitment events, and student success programs.
• Track project timelines and ensure deliverables are met.
• Oversee daily operations of the Vice President's office.
• Develop and implement administrative processes to improve efficiency.
• Provide support and guidance to other administrative staff as needed.

Typical Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3-5 years of executive-level administrative support experience.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Demonstrated ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite and standard office technologies

Preferred

• Experience in higher education or enrollment management.
• Familiarity with student information systems and data reporting tools.
• Experience supporting senior-level executives.

Supplemental Information

• Professionalism and discretion
• Attention to detail
• Problem-solving and initiative
• Interpersonal and relationship-building skills
• Ability to work independ0ently and collaboratively
• Adaptability in a dynamic environment

We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave.

To learn more details, visit our website: